Free Invoice Generator (USD/CAD with Tax)

A free invoice maker for US and Canadian businesses

Freelancers, contractors and small businesses on both sides of the border need invoices that look professional and get the tax right. This free invoice generator lets you bill in US dollars or Canadian dollars, apply US sales tax or the correct Canadian GST, HST, PST or QST for each province, add a discount and your logo, and download a clean PDF — with no account, no watermark and nothing uploaded to a server.

How to create an invoice

1. Enter an invoice number and the issue and due dates, and choose USD or CAD.
2. Optionally add your logo (PNG or JPG). It is resized in your browser.
3. Fill in your business details — including your GST/HST number if you’re registered — and your client’s.
4. Add a line for each product or service with a quantity and rate. Amounts are calculated automatically.
5. Choose the tax: none, a US sales tax percentage, or a Canadian province.
6. Add a percentage or fixed-amount discount and any notes or payment terms.
7. Check the live preview, then click “Download PDF”.

Your draft is saved automatically in this browser, so you can close the tab and come back later. It stays on your device only; click “New invoice” to clear it.

How tax is calculated on the invoice

The discount is taken off the subtotal first, and tax is then charged on the discounted amount. For Canada, the tool uses the combined rates currently published by the Canada Revenue Agency:

Quebec’s QST is calculated on the price before GST, and each tax is shown on its own line so your customer can claim input tax credits. In general, you charge the rate of the province where your customer receives the goods or services, not where your business is located. Not every business must register: small suppliers under CRA’s threshold can choose not to charge GST/HST.

US sales tax is set by states, counties and cities, so there is no single national rate. Enter the combined rate for the buyer’s location. Many services are exempt in some states, and marketplace and remote-seller rules differ — check with the state’s department of revenue if you are unsure.

What to include on every invoice

• A unique, sequential invoice number and the date of issue
• Your legal or business name and contact details, plus your tax registration number if you have one
• Your client’s name and address
• A clear description of each item, with quantity, rate and amount
• Each tax shown separately, and the total in the stated currency
• Payment terms: due date, accepted payment methods and any late fees

Need to check a tax amount first? Use the Percentage Calculator. You can also combine invoices and receipts into one file with Merge PDF for your records.